Libraries need to keep refreshing their resources but the full acquisition and accessioning cycle is manually intensive. Keeping track of all the different cogs involved is easier with Acquisition & Accessioning Management Module. It starts with the selection of resources which is done using pre-order bibliographic searching of the library catalogue to avoid duplication and then
- The order is placed
- The goods/resources/books are received
- Quality checked,
- Invoices processed
- Payment is made to vendors
- Records of the acquisitions are maintained
- Automatic allocation of book IDs to new acquisitions
A very important feature is cataloguing management, the method by which metadata is created representing the knowledge resources of your library such as books, articles, documents, audio clips, maps, digital content. The software digitally keep track of what is available in the library and catalogue the content by title, subject, author and date of publishing.
The system uses rack numbers and location identifiers to catalogue library resources so that students and staff know exactly which shelf of which rack the book or knowledge resource they are looking for can be retrieved from.
A detailed database of users with their name, ID, login and password is created. This helps in keeping track of the member’s library usage. Also, a multi-user environment ensures that many users can use the software without speed or access issues.
The library management system is integrated with QR codes, to track the movement of books as well as for stock verification.
Students also have their ID or library cards enabled with code integration with the library management system.
QR code scanning is a visual depiction of the unique item number assigned to each resource which can be read electronically by a scanner. Coding is done on the basis of title, author, topic and date of publishing. Each QR code is linked to a corresponding entry in a computer database which is automatically updated when books are scanned at the time of issue or return.
The search function enables students to go to the library section on the school or college app and easily search for their topic. The librarian and students should be able to search by names of authors, subjects or even publishers or can define the search field with search filters based on need. The search result will inform the user whether the resource is available and where to find it. In case the book is checked out, it can also send notifications when a particular book is available.
The software keeps track of membership fees and manages individual student accounts. In case of unreturned, lost or damaged books, the software throws up the fine due by the student by automatically counting days from the due date. Next comes intimating the student of the fine and ensuring that until the payment is made, there are restrictions on the student using the library’s resources.
Physically locating books can be quite challenging at times, therefore, the library management software assists the librarians with the help of a detailed tracking facility. It keeps a track of everything the library owns, and also maintains a track of issuance, re-issuance, returns, and overdue.
Another must-have feature of a library management tool is that it should be able to automate reminders for book returning, thereby, making the job of the librarian easy and helping readers. The tool is also able to generate system reports automatically on the performance of the library.